What to Track in Your AllChinaBuy Spreadsheet (Checklist)
May 16, 2026 · 7 min read
Knowing what to track in allchinabuy spreadsheet separates organized buyers from chaotic ones. The right columns prevent forgotten orders, missed QC windows, and budget overruns. This checklist covers every essential data point, explains why it matters, and shows you how to format each column for maximum clarity.
The Essential Tracking Columns
Every haul tracker needs at least these ten columns. Omitting any of them creates a blind spot that usually costs money or causes frustration later.
- Seller Name and Contact — Primary identifier and communication channel
- Item Name and Batch Code — Exact product and factory version ordered
- Price Paid and Currency — Baseline for cost comparison and profit tracking
- Order Date and Status — Timeline management and follow-up triggers
- Size and Colorway — Prevents mix-ups when sellers carry multiple variants
- QC Photo Link and Decision — Quality control documentation
- Shipping Line and Weight — Freight cost estimation and consolidation planning
- Tracking Number and Carrier — Delivery monitoring and lost package claims
- Total Landed Cost — Item price plus shipping, insurance, and fees
- Personal Notes — Sizing quirks, communication style, or red flags
Seller Trust Score Explained
The trust score is the single most important column for new buyers. It aggregates community reviews, transaction counts, dispute history, and QC consistency into a single number. Treat scores above 4.5 as safe, 3.5 to 4.5 as research-required, and below 3.5 as avoid unless you have specific insider knowledge. Update this score monthly as you gain personal experience.
Batch Code: Why It Matters
Batch codes identify which factory produced a specific replica. LJR, OG, PK, M, and G5 are common examples. The same shoe model can look dramatically different depending on batch. Tracking batch codes in your spreadsheet lets you compare quality across factories and avoid accidentally reordering a batch you already rejected.
| Column | Data Type | Update Frequency | Why It Matters |
|---|---|---|---|
| Trust Score | Number (1-5) | Weekly | Risk assessment |
| Batch Code | Text | Per order | Quality consistency |
| QC Decision | Pass/Fail/Flag | Per item | Prevents bad shipments |
| Shipping Weight | Number (kg) | Post-QC | Freight estimation |
| Total Landed Cost | Currency | Post-shipping | True cost awareness |
Optional Advanced Columns
Once you master the essentials, add these advanced columns for deeper insights. Resale Profit Margin tracks your cost basis against market price. Days to QC measures seller speed. Communication Rating scores how responsive a seller is to messages. These metrics reveal patterns that simple trackers miss.
Formatting Tips for Clarity
Use data validation dropdowns for Status, QC Decision, and Shipping Line. Apply conditional formatting to highlight rows where Status equals Flagged or QC Decision equals Fail. Freeze the header row so it stays visible while scrolling. Set alternating row colors for readability. A well-formatted sheet encourages consistent updates.
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Visit Main WebsiteFrequently Asked Questions
Do I need all ten columns for my first order?
No. Start with Seller, Item, Price, Status, and Notes. Add columns as your order volume grows.
Should I track items I decided not to buy?
Yes. A Rejected tab prevents you from reconsidering bad sellers months later.
How do I handle multiple items in one order?
Use one row per item, even if they share an order number. Link them with a shared Order Group ID column.
Start Tracking Smarter Today
The best allchinabuy spreadsheet is not the one with the most columns; it is the one with the most accurate data. Start with these ten essentials, keep them current, and expand only when your buying habits demand it. Consistency beats complexity every time.
